HR audit manager software
If you’re operating in a highly-regulated industry and responding to audits is a constant challenge, you’ll want to take a hard look at theVisualVault HR Audit Manager.
HR Audit Manager works with our HR Governance Manager product and automatically runs reports assessing the completeness of your HR records, flags every gap and tracks resolution actions – allowing you to protect your organization against costly and damaging compliance issues.
Being Proactive Pays
Scrambling is not a strategy for success. If you find you and your team scrambling to find documents in order to fulfill audit requests as deadlines approach, now there’s a way to avoid it.
Using HR Audit Manager, you can proactively avoid costly per-record penalties for documents that were missing, unlogged, retained too long or not retained for long enough. Beyond maintaining compliance, you’ll also improve the efficiency of your team – having them work on key priorities rather than working on stressful audit responses.
Personal Audit Dashboard
With a little time and attention, this is a dashboard that should only be reporting good news – 100% compliance and audit-readiness.
There are two critical components of this dashboard.
All audits that you have in your system.
These could be the audits that you’ve had automated, that run every month and check that new employees have the requisite document types in their files.
This is an important metric because if you only set up audits for new employees, you could have tenured employees who are missing documents that nobody ever knew about.
Additionally, you may change a critical policy and that new policy retroactively pushes employees into a state of non-compliance. This creates issues not only with new employee records, but also new issues with long-time employees.
Key Features Deliver Key Benefits
Automated audits
Scheduled to proactively provide signals regarding issues
Audit Compliance Dashboard
Simplified view of relevant compliance measures
Missing Document Tracking
Easily identify missing documents
Audit Due Dates
Time-sensitive audit requirements are held up and made obvious
Audit Access Control
Control over access and viewing of documents
Employee Data Handled With Enterprise-Grade Security
Employee records contain some of the most sensitive personal data your organization holds. VisualVault protects it with role-based access controls, full audit trails, end-to-end encryption, and compliance controls that support GDPR, CCPA, and labor law retention requirements.
“That’s a Good Question!”
Below are some frequently-asked questions and short answers about this topic.
Why should an HR department bother including long-tenured employees in audits?
While new employees are the primary focus of a document audit to make sure all required documents are present, you should always include all active employees in the audit, as it’s possible that employees who have been with the organization for years are missing documents and represent compliance infractions.
What’s the value of a system that runs audits automatically and consistently rather than just running internal audits on-demand when needed?
A system that runs automatically on an ongoing basis effectively guards against being caught unaware of issues and having to scramble to meet pressing external audit demands. With the ongoing reports, issues are identified in real time and can be proactively addressed on an ongoing basis.
What is the primary benefit to an HR team of ongoing compliance management?
If compliance issues are not identified on an ongoing basis, they invariably become headaches and frustrations every time that an external audit request has to be addressed. This repeated processes tends to create strain on the team and takes attention away from critical standard functions.
Do digital audit solutions typically create problems with unauthorized access to employee documents and data during audit response preparation?
No. Whether considering what the auditors access or HR staff, these systems feature simple to use and clear access designations that deliver access or restrictions – by person, by document type.
Sales & Demo Requests
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