MANAGING THE PATIENT DATA THAT SITS OUTSIDE YOUR EHR
Legacy Data Archive
Securely archive legacy patient records — reducing the cost of maintaining multiple EHRs and guarding against failure or breach.
AR Workdown
Consolidate and protect the data from multiple AR systems, enabling your staff to process accounts more quickly and accelerate collections.
Patient Intake
Improve access to care, reduce no-shows, and streamline operations through AI-powered automation and digital patient engagement.
HIPAA Compliance and Operational Efficiency Delivered
VisualVault delivers healthcare information management software solutions designed to securely manage patient records, automate workflows, and ensure compliance across related organizations. Built as a HIPAA compliant document and data management platform, it enables providers, administrators, and support teams to handle sensitive data with confidence while improving operational efficiency.
VisualVault enables organizations to streamline operations, reduce administrative burden and improve the patient experience. The platform integrates with leading healthcare systems, ensuring seamless data exchange and continuity of care. With configurable workflows and robust audit capabilities, healthcare providers gain full visibility into their processes while maintaining compliance with HIPAA and other regulations.
Experience, expertise & Breadth of services
VisualVault delivers a breadth of data and information management services to the healthcare industry. Serving both the largest healthcare organizations in the country as well as community health centers, these services deliver heightened efficiency, savings and an unprecedented level of insight into your data.
Patient Data Management
VisualVault’s competence in rapidly processing massive quantities of data securely and accurately makes it an ideal platform for mission-critical patient data applications, provider services that elevate the patient experience and back-office apps that deliver dramatic financial benefits. Learn More >
HIM Automation
Historically a human resource-intensive task, Compliance and Enforcement activities can be streamlined and accelerated with our automation of front-end processes and ECM expertise. Learn More >
Financial & Operations
To keep the business of healthcare operating at an optimal level, you need the right tools. VisualVault solutions bring vastly improved efficiency to the processing of claims and managing receivables. Learn More >
Physician Services
Only six out of ten referrals that are made within your network are successfully booked and that represents substantial lost revenue. VisualVault solutions transform the processes of booking patients, organizing on-call physicians and the merging of the two. Learn More >
Competency Tracking
tracking the competencies of your staff in order to improve patient care, streamline processes, simplify audits, maintain accreditation and mitigate legal risk. Learn More >
AR Workdown
Improves accounts receivable processes by organizing documentation and automating follow-ups for faster reimbursement cycles. Learn More >
VisualVault Integrates with Leading EHR Platforms
| Advanced Data Systems | CCS/BCS | GEMMS | MediTouch |
| Advanced MD | Centricity | Greenway | Meridian |
| AIMS Medisoft | Cerner | Greenway Intergy | MicroMD |
| ALL MEDS | Comcharts | Greenway PrimeSuite | ModMed |
| Allscripts | CompuGroup | Greenway Vitera V 9.0 | Mosaiq |
| Allscripts ASP | Digichart ASP | Harris CareTraker | NextGen |
| Allscripts Pro | DocAssist | ICA Notes | Practice Fusion |
| Allscripts TouchChart | Docutap | ImpactMD | Practice Partner |
| Amazing Charts | eClinicalWorks ASP | MAC Practice | Pulse |
| Aprima | eClinicalWorks Local | McKesson | Sevocity (MAC os) |
| Athena | EMD | MD Tablet EMR | SRS |
| Athena Health | Epic | Medinformatix | SRSSoft |
| Azalea Health | GE Centricity | MediNote Eclipsis |
FHIR Standards for Connected Healthcare Data
VisualVault has adopted FHIR standards, giving healthcare organizations a more consistent way to exchange data across EHRs, healthcare applications, and document-driven workflows. This improves how data moves between systems, helping HIM, operations, finance, and patient service teams access and use healthcare information.
VisualVault is Independently Certified for Security and Compliance Across Healthcare Requirements
VisualVault is designed to meet HIPAA requirements through multiple layers of protection. The platform maintains comprehensive audit trails, tracking all access and changes to sensitive data. Encryption is enforced both at rest and in transit, safeguarding information against unauthorized access. Role-based permissions further restrict data visibility to authorized personnel only.
Frequently Asked Questions
What is healthcare data management software?
Healthcare data management software helps organizations collect, organize, secure, and access large volumes of patient and operational data across systems. It centralizes information from sources like EHRs, billing platforms, and document repositories, making it easier to manage records, ensure compliance, and support clinical and administrative workflows.
How can healthcare organizations reduce manual processes in HIM?
Healthcare organizations can reduce manual processes in Health Information Management (HIM) by using automation tools that streamline document intake, indexing, routing, and data extraction. Platforms like VisualVault use workflow automation and intelligent data capture to eliminate repetitive tasks, improve accuracy, and allow staff to focus on higher-value work.
How does VisualVault integrate with EHR and healthcare systems?
VisualVault integrates with existing healthcare systems using secure APIs and modern integration frameworks. It connects with EHRs, billing systems, and other clinical or administrative platforms to unify data, reduce duplicate entry, and improve visibility across departments without requiring a full system replacement.
How does automation improve efficiency in healthcare operations?
Automation improves efficiency by reducing manual data entry, accelerating workflows, and ensuring consistent processes across departments. This leads to faster turnaround times for tasks like claims processing, patient intake, and records management, while also reducing errors and operational costs.
How does VisualVault help protect sensitive patient data?
VisualVault is designed to support strict healthcare data privacy and security requirements. It provides role-based access controls, audit trails, secure data storage, and process controls that help organizations maintain compliance with regulations such as HIPAA while protecting sensitive patient information.
What features should healthcare data management software include?
Effective healthcare data management software should include workflow automation, secure document and data management, integration with EHR and core systems, role-based access controls, audit trails, and reporting capabilities. These features help organizations improve efficiency, maintain compliance, and deliver better patient and operational outcomes.
Why does FHIR matter for healthcare information management?
FHIR creates a common framework for exchanging clinical and administrative healthcare data. For healthcare information management teams, this improves how patient information moves between EHRs, records, workflows, and the systems used to manage daily operations.
Sales & Demo Requests
You can reach out to us by email or by phone at 480-568-6435. You can also fill out the form below.