User and Password Expiration



A User ID and/or password can be set to expire as long as the User ID is a VisualVault database User ID. (Refer to User Details for an explanation on types of User IDs.) This is helpful when customers, suppliers, or contractors are given access to VisualVault for a given fixed period of time. You can configure the User ID in any combination where the ID will expire, the password will expire, or both will expire. When the User ID expires, the ID will be disabled and the user will not be able to log in. When the password is expired the user will be forced to change the password the next time they log in. VaultAccess or Supervisors can make modifications to user and password expiration settings.

Configure a User ID or Password to Expire

To configure a User ID or password to expire complete the following steps:

  1. Navigate to Control Panel - Administration Tools - Users.

  2. Select the User where you want to setup user or password expiration.

  3. Remove the check from the User ID Never Expires check box, and/or the Password Never expires check box.

  4. Select a date when the User ID, or password will expire.

  5. Select Save at the bottom of the User ID card.

User ID View

When the User ID Never Expires or Password Never Expires are unchecked, the date fields become editable.

Modify an Account to Expire at a Different Time Frame

To modify an account to expire at a different time frame complete the following steps:

  1. Navigate to Control Panel - Administration Tools - Users.

  2. Select the User that you want to modify.

  3. Select a date in the future when the User ID, or password will expire.

  4. Select Save at the bottom of the User ID card.

Configure a User ID to Never Expire

To configure a User ID to never expire complete the following steps:

  1. Navigate to Control Panel - Administration Tools - Users.

  2. Select the User that you want to never expire.

  3. Verify or place a check in the User ID Never Expires, and/or the Password Never expires check boxes.

  4. Select Save at the bottom of the User ID card.