Email Configuration Settings



Email Configuration is a configuration area within VisualVault that allows customers to configure specific product features pertaining to email messaging with VisualVault. Some settings are only available at the Server or Customer level. The following table lists each items in the email settings and explains when you would use the setting.
 
Settings  Default Value  Comments 
 SMTP Server    Host name, FQDN or IP address of the mail server.
 Log all SMTP Server Communications  Checked Log communications with SMTP Server 
 Log SMTP Server Communication Errors  Unchecked  Log errors with SMTP server communications
 SMTP Mail from Address   Email address where all notifications from VisualVault originate. 
SMTP User ID   User ID of the account used to send the email notifications if VisualVault needs to authenticate with the mail server to send the email.  If a relay is setup to allow communications from the VisualVault servers, then this setting is not needed. 
SMTP Password    Password of the account used to send email notifications.
Error Report Email Address  support@visualvault.com  Email address where error reports from VisualVault should be sent.  When users select Send Error to VisualVault, this is where the error will go.
Use VisualVault Email  Unchecked  By default VisualVault will use the local email client on a computer to send emails with links to VisualVault.  Some email clients have difficulty with mailto type actions.  As a result this can be enable to allow users to formulate an email in the web interface.  Emails will then be sent from VisualVault directly.
Use Outlook Add-in to Send Email  Unchecked The Outlook Add-in can be configured to send the email as well.
VisualVault Email send From Email Address  support@visualvault.com Email address used to send emails when VisualVault is in the VisualVault Email mode. 
VisualVault Email Web Mail User ID   User ID used to send out emails if VisualVault is in the VisualVault Email mode.
VisualVault Email Web Mail Password   Password used to send out emails if VisualVault is in the VisualVault Email mode.
VisualVault Email Template Directory ~/VVEmailTemplates  Location where email templates are stored for the VisualVault email mode. 
Save Outbound Emails in VisualVault  Unchecked Configure VisualVault to save emails into the document library when in VisualVault Email mode. 
Prefix the Document ID of Saved Emails   Configure a text string that can be inserted to the front of email Document IDs stored in the document library when being sent using the VisualVault Email mode. 
Prefix the Description of Saved Emails   Configure a text string that can be inserted to the front of email descriptions stored in the document library when being sent using the VisualVault Email mode.